Free Resignation Letter Examples and Templates

Are you thinking about leaving your job? Researching how to write a letter of resignation and viewing resignation letter examples online will make writing these types of letters a little less stressful.

Take a few minutes to decide what you want to say and how you want to convey this message. Whether you decide on a formal letter of resignation with a two-week notice or only a 24 hour notice depends upon each unique situation. This will provides tips and advice on resignation letter writing and also provides free resignation letter samples and templates.

How to Write a Resignation Letter

When deciding to depart employment it is always best to submit a resignation letter. Remember that the type of letter you send will reflect upon you and how the company may perceive you in the future. A business-like, professional tone is the most preferred. The most important reason why you should submit a letter of resignation is to ensure the possibility of future employment within this same company. If you leave on a bad note, damage property or curse out the boss, you will probably not be considered for reemployment. Just to be on the safe side, always submit a thoughtful and well-written letter of departure. Include all vital information including a full name, address and contact telephone number. Be concise, to the point and professional. Now is not the time to rehash past transgressions or to place blame on the boss. It is important to remain pleasant, as well.

What Should A Formal Resignation Letter Include?

There are a number of things your letter should contain

A professional resignation letter should include the date, your name, your current position and the title of the organization. This information is followed by your address, city, state and zip code. The salutation is next followed by the opening paragraph, in this paragraph convey the date you intend to leave as well as from which position. The closing paragraph is the next paragraph as these types of letters are often short and to the point; however, a middle paragraph may be used if desired and this is a perfect place to take time to thank your boss for the opportunity to work for the company. In the closing paragraph you may add that you have enjoyed working for the company, as well. The complimentary close and signature commonly includes “sincerely yours” or “best regards” and should be included in every letter plus the name of the sender.

The Dos and Don’ts of Resigning

There are some definite dos and don’ts when it comes time to resign. Do tell your employer face to face that you are planning on resigning and then hand in a formal letter. Do give constructive criticism if you have helpful information that can make the company more efficient; however, do not go over-board by being overly subjective. Do as much as possible to help make the transition period a smooth one for both your boss and for your successor. It is always a good plan to keep the names and contact information for your colleagues. You never know when your contemporaries may be useful in the future. Current colleagues are also a great pool to draw from for use as referrers. Choose your referrers with care and then take the time to tell these people why you are the best person for the job to which you are applying. This gives the person an opportunity to have structured thoughts at hand on exactly what you are good at and how you can be a benefit to any given employer.

Here are a few of the most important things you should not do before, during or as you are leaving the company. Do not hand in your resignation while you are feeling angry, unappreciated or overlooked. Do not focus only on the negative aspects of your recent employment and please do not feel obligated to give specific reasons for why you want to leave the organization. Why you are leaving is sometimes just personal and you should not feel that you have to tell all in the process of departing the company.

Things to Consider Prior to Leaving

One of the most common questions regarding resignation is should an employee leave a current position prior to being employed by another company. This answer to this question depends upon each unique situation. In some cases, you may be ready to take a break while looking for another position, especially if you are very unhappy in the current job and you have enough savings to hold you over for awhile. It may seem like professional suicide to do so, but sometimes the stress of a job is far too great for your health and sanity to stay any longer. Each individual will need to ask themselves what they can do to ease the transition and if they can afford to leave prior to obtaining employment elsewhere.

In some cases, your boss may ask you to stay. Weigh all the pluses and minuses prior to making a new commitment to the company. First things first, did he/she offer a pay raise and if they did, you may need to ask yourself why it took such drastic action on your part to initiate an offer. You need to ask yourself if there are situations occurring in your work environment that need to be addressed and if so, will these problems really be resolved to your satisfaction. One downside of staying is the possibility that your boss seeing you as “the one who almost left” and will this play out as a negative on your part, as you may constantly need to reprove your commitment to the company time and time again.

Resignation Letter Notice Period

Employees should be able to find their notice period within the contract they signed when hired. If there is no contract or if a contract does not stipulate any time frames, a notice given anywhere from 2 weeks to 1 month is acceptable for most employers. In some instances, an individual may need to leave sooner than the standard notice period. If this is the case you may need to include a waiver in the resignation letter. This waiver basically states that you intend to depart the company prior to the stipulated time frame.

“Although I am aware that the contract I signed requires a notice of (x) months, it is necessary for me to begin my employment in my new position within the next two weeks. If it would be possible for you to waive the notice period in this case, I will be happy to help out in any way to hand-over my responsibilities.”

Using Letter of Resignation Templates

resignation letter templates

Resignation letter templates can make writing easier

Resignation letter templates allow you to create your letter quickly. You can edit them and alter them to fit your own circumstances. As a rule, formal letters should have margins spaced 1 ½” from the top of the page and from the left and right sides, as well. Four spaces or lines should be between the date and the name heading. There should be double spaces between the salutation and the complimentary close and the body of the letter.  Four spaces also belong between the complimentary close and signature. Your name should always be signed exactly as you typed it.

Resigning is never easy; however, if it is done properly, you will feel great on the day you leave your old position. If you take the time and prepare yourself, you will be able to leave on a somewhat positive note. Remember that a resignation letter will go a long way to smoothing over your boss and it leaves you the opportunity to work for this employer in the future.

Resignation Letter Examples

Resignation letter examples can be found quite easily when searching online. The few minutes you may spend researching letters online will be well worth the effort. In the advent of future employment, employers are more likely to give a positive reference to those individuals who take the time to offer the company notice of departure. A well-written letter of resignation shows that you, as an individual, are a business-minded and professional employee who would be worthy of reemployment in the future.

Sample 1

A Simple Resignation Letter

[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email]

[Date]

[Name]
[Title]
[Organization]
[Address]
City, State, Zip Code]

Dear [Mr. / Mrs. Last Name]

This letter is to inform you of my resignation. I plan on leaving my position with [Company Name] effective on December 1st.  In the future, I will be relocating to [City/Country].

I appreciate my time working with [Company Name] and the duties and responsibilities that have been provided me during my employment. I have enjoyed being apart of the team and I hope my time here has been valuable.

Please notify me if there is any way I can make this transition time easier for you and for the company. If you have need to contact me in the future, please feel free to do so at the above address.

Sincerely,

[Signature]

[Your Typed Name Here]

Sample 2

An Expressive Resignation Letter

[Date]

[Your Name]
[Company Name]
[Position/Title]
[Address]
[Your Email]

Dear [Manager / Supervisor's Name]

I am writing to notify you of my resignation from my current position [place position title here]. I intend my last day of employment to be [place date here]. I have signed a new employment contract with [place new company name here].

I would like to take this time to express my appreciation for the excellent leadership and counsel during my employment with [company name here]. I have learned a lot about [skills you have achieved since employment] and these skills will be useful to me in the future.

I feel myself fortunate to have worked at [name of company]. Please acknowledge receipt of this letter as your earliest convenience. I hope for a smooth transition period for us both during this time.

Sincerely,

[Sign Your Name Here]

[Your Typed Name Here]

Resignation Letter Format

Block style formatting is used very often in letter writing. This simply means all text is justified to the left side of the page. Modified block style consists of a center aligned heading with a block style name, address and city. The date and the signature sections are offset to the right; these two elements should be aligned together, as well. Sentences are not indented in either the block or semi-block styles. Both of these letter styles are popular today. Semi-block has certain offset features as well; however, each sentence is indented. A letter format basically consists of a heading, a greeting or salutation, an opening paragraph, closing paragraph, a complimentary close and signature. Depending on your personal choice, you can take information and arrange it on a page and by altering either the date, signature or sentence placement you can create a different look and feel to each letter.

Template Formatting

Block Style:

Your Name
Company Name
Position/Title
Address

Date

Name of Organization
Address
City, Sate, Zip Code
Phone Number

Salutation

Opening Paragraph
Middle Paragraph
Closing Paragraph

Complimentary Close

Signature

MODIFIED BLOCK

Date

Your Name
Company Name
Position Title
Address

Salutation

Opening Paragraph
Middle paragraph
Closing Paragraph

Complimentary Close

Signature

SEMI-BLOCK

Date

Name
Company Name
Title/Position
Address

Salutation

Opening Paragraph (Indented)
Middle Paragraph (Indented)
Closing Paragraph (Indented)

Complimentary Close

Signature

Final Thoughts

Writing a letter of resignation keeps a positive spin on your having to leave the company. It is not wise to leave in a huff where the possibility to say unwanted slurs runs high. It is best to be clear-headed and strong; you will have more control of the situation if you plan your departure in advance. The future is not known; there is a very real possibility that the individuals who you are working with now may be future clients or future employers. Your colleagues of today could be the key to your future endeavors.