Employee Resignation Letter

A lot of people do not realize that when it comes to quitting from an organization, there are several procedures that need to be followed to ensure that the exit is smooth. Drafting the employee resignation letter in an effective manner is a top priority for someone leaving his/her company. While this seems to be a simple task, it can turn out to be a challenge at times. The key lies in including all the details in a simple and concise manner so that the seniors understand the reasons behind the decision to quit.

Before drafting the employee resignation letter, it is essential to keep a few things in mind. To begin with, the resignation letter is a formal letter that an employee writes to inform the organization about his/her decision to leave. The letter therefore has to be very concise and direct. Moreover, it has to be sincere and genuine. A brief positive comment in the end is also recommended to make the letter sound and seem sincere. However, this is only optional and can be left out in the letter.

To make the work easier, here are three good examples of resignation letters that can be used by any employee who wants to quit from his workplace.

Employee Resignation Letter Templates

Sample 1

This employee resignation letter is for those employees who need to leave the organization immediately and cannot complete the notice period.

[Manager's name]
[Organization name]
[Organization address]
[Date of resignation]

Dear [Write the manager's name],

Please accept this letter as my resignation from [your company’s name], effective immediately. While I regret any inconvenience caused by my decision to quit immediately, I would like to assure that the decision was taken after taking all factors into consideration. Therefore, I request you to direct the Human Resources to make necessary arrangements for issuing the final pay check and other relevant documents. For any clarifications or requirements, I can be contacted on [insert your phone number]. I will give my best to provide assistance.

Yours sincerely,

[Sign here]

[Insert your name]

Quick tip: Do not forget to mark a copy of this mail to the HR manager and other seniors who need to be kept in the loop about your resignation.

Sample 2

This employee resignation letter will help those who take the decision to quit because of their dissatisfaction with certain situations. While it is a good idea to give an outline of the situation that prompted the employee to resign, going deeper is not advisable.

[Manager’s name]
[Organization name]
[Organization address]
[Date of resigning]

Dear [Write the manager's name],

I am writing to inform you about my decision to quit from [your company’s name]. While my experience of working here has been fulfilling and professionally enriching, in the last couple of months I have become less satisfied with my role and the methods adopted for work allocation. In the current scenario, many employees like me are put under severe work pressure which had makes it difficult to balance work with personal life. I therefore, regret to request you to accept my resignation effective [last day of work].

Yours sincerely,

[Sign here]

[Insert your name]

Sample 3

This is a short professional resignation letter that can be used for any situation.

[Manager’s name]
[Organization name]
[Organization address]
[Date of resigning]

Dear [Write the manager's name],

Please accept this letter as my notice of resignation, effective [day of resignation]. While my experience of working at [company’s name] has been fulfilling, I have decided to pursue a career advancement opportunity at another company. I will continue to shoulder my job responsibilities and complete all outstanding work prior to my last day here. Please let me know if there is any other way I can be of help.

Yours sincerely,

[Sign here]

[Insert your name]

In a good employee resignation letter, the employee has to mention what all he has learned at the organization while remaining professional. This is an effective way to build goodwill and also ensure that professional rapport with the company. Sometimes, it has been found that employees who are extremely dissatisfied with the organization end up expressing their annoyance and dissatisfaction in harsh terms. This should be avoided because prospective employees often conduct background checks of the employees to understand how they tend to work.

As a result, it is recommended to go through the sample letters to get an understanding of how a good resignation letter should be written to make the process simpler and faster.