Voluntary Resignation Letters

Being employed is equated with many positives including financial security, career advancement, and pride.  During difficult economic times when jobs are scarce, the majority of people tend to hold on to their positions.  However, there are situations in which people willingly resign regardless of national economics.  There are many reasons why people opt to resign.  While a brief note can express willful termination of employment by the employee, there are templates designed for this exact purpose.  Below are three examples of voluntary resignation letter templates.

Voluntary Resignation Letter Templates

Sample 1

Attn: [Supervisor]
[Employer Address]
[City, State  Zip Code]

Dear [Supervisor or Manager's Name]

Kindly accept this letter as my official two-week resignation notice. My final day of employment will be March 15, 2012.

While I have enjoyed my time with [Company Name], I have the opportunity to advance my career with another employer. I am thankful for the time I have been able to be a part of [Company Name] as it has enriched both my professional and personal life.

I will complete needed tasks to the best of my ability prior to my departure on [Date of Last Day of Work].  I am more than happy to work with any new employees who may be taking over my position in order to make this a smooth transition for all involved.


[sign here]

Sample 2


[Company Name]
Attn: [Manager/Supervisor]
[City, State, Zip Code]

Dear [Name of Manager / Supervisor]:

The purpose of this letter is to inform you I will be retiring September 1 of this year.

I have worked with [Company Name] for many years. During my time with this company I have had many experiences.  I have learned a great deal, contributed to the best of my ability, and been supported by many fine people within the firm.  Furthermore, I am proud to say I have been an employee of this company.

Retirement is a new phase in my life which will take some getting use to.  Even so, I am looking forward to my retirement years.  I will truly miss being a team player.

I am more than willing to offer my assistance in any capacity prior to my last day.  Feel free to contact me with any questions after I am no longer here.  Thank you for all of the wonderful memories.


[Written Signature]

[Typed Name]

Sample 3


[Supervisor/Manager Name]
[City, State  Zip Code]

Dear [Name of manager / Supervisor],

I will be resigning from my position with [Company] effective May 15, 2012.  This conclusion was reached only after careful consideration.  There have been many recent changes within the company that I do not agree with and am not comfortable with.

Standing behind policies is something I need to be able to do without any hesitation on my part.  Due to the changes within the company, I have but no choice to leave. Even with this, however, I would like to thank you as I have been given the opportunity to increase my skills, thereby improving my value as an employee to any future employer.

I extend my best to everyone at [Company].  I wish everyone nothing but the best of success.



Opting to follow a voluntary resignation template saves a lot of time.  Such templates have been created as it is common for people to not know what to say when they desire to leave a place of employment.  Likewise, it is also common to be unsure of how lengthy the letter needs to be.  Depending on the reason for departure, such templates can be worded slightly different in order to reflect the reasoning behind leaving.  Sometimes a new mother wants to stop working for several years to raise her child and in other cases medical issues force resignation.  The most common reasons for resigning include moving to another location, changing careers, obtaining a better paying job, or going back to school.

There is no need to feel guilty about moving on to new plateau’s in life.  Voluntary resignation is just that, it is voluntary.  Unlike forced resignations, no pressure at all is placed on the employee to leave his or her job.  Along the same lines, voluntary resignation schemes may also come into play when someone resign.  Voluntary resignation schemes, abbreviated as VRS, is an option some companies propose to numerous employees when business costs need to be cut.  Sometimes referred to as a mutual resignation scheme, employees are offered a pay-off in the amount of what they would have earned over the course of a given amount of time in exchange for their jobs.  This is not the employer forcing employees to leave, but rather an effort on the part of the employer to bring things to an amicable close with those who do opt to leave.